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How to Rent Party Equipment
How to Rent Party Equipment for a Wedding Reception
Whether you're planning an indoor or outdoor wedding reception, chances are you'll need to rent some party equipment for your celebration. From flowing chocolate fountains to bedecked archways, there are limitless rental options that help create ambiance and make your reception party a memorable one.1. Sit down with your fiance and make a comprehensive list of the equipment you'd like to have at your reception party. Don't forget items such as speakers, lighting accessories, portable dance floors, beverage fountains and arches or gazebos.
2. Find out what equipment and furnishings are available through your wedding or reception venue. If you are renting a reception hall, chances are it will be outfitted with tables, chairs and even a speaker system. If you're planning an outdoor tent wedding, you'll be responsible for renting or borrowing all of the accessories for your gala.
3. Decide on your rental equipment budget before shopping for options. If money is tight, ask friends and family if you can borrow items such as chairs or an outdoor trellis or bench.
4. Talk with your DJ or sound system engineer to find out what equipment she provides and what she needs you to rent. She may provide her own sound equipment and music selections, but you may be responsible for items such as tables and speakers.
5. Visit RentalHQ.com or RentalSite.com to find party rental stores in your area (see Resources below). Search by zip code or city for a selection of local companies that you can contact for price quotes and product availability.
6. Meet with your rental company's event consultant 3 to 6 months before the big day. Present your ideas to him and allow him to make additional suggestions about appropriate equipment rentals.
7. Find out whether your equipment rental includes setup and tear down. Some rental companies provide these services for an extra fee, while others include installation and removal in their rental charges.
8. Think about beautifying your reception space. Rental companies don't only loan out electronic equipment and catering supplies, but many also rent decorative items such as table and chair coverings, bubble-making machines and elegant centerpieces that can help set the mood for your space without breaking the bank.
9. Call your rental company to confirm your order about a week prior to your wedding to ensure that your final bill, dates and delivery times are what you expected.
Source: eHow
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